MembaHQ

Run your community
with confidence.

MembaHQ brings together membership, meetings, finance and more — built for the volunteers who keep communities running.

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Everything your organisation needs

Built for the way communities actually work

Five integrated modules that cover every part of running a not-for-profit — from signing up new members to running your AGM.

Member Directory

SJ

Sarah Johnson

Adult · Johnson family

Active
ML

Marcus Lee

Adult · Lee household

Pending

248

Members

94%

Financial

86

Households

Members

Every member, perfectly organised

Manage the full membership lifecycle in one place. From first application to annual renewal, with household grouping for family-based organisations like P&Cs.

  • Online applications, approvals & renewals
  • Household & family grouping built in
  • Financial member & voting eligibility tracking
  • Searchable directory with role & sub-group filters

School Fete — Live

TW

Taylor Wong

Just checked in

RB

Riley Brown

Volunteer: Stall 3

JP

Jamie Park

Ticket #0042 scanned

Tickets sold 183 / 250
Volunteers rostered 28 / 32
Engagement

Events, fundraising & volunteers — together

Run events from first announcement to final reconciliation. Sell tickets, roster volunteers, track donations and manage fundraising campaigns without switching between apps.

  • Ticketing with QR scanning & check-in
  • Volunteer rostering, shifts & hours tracking
  • Fundraising campaigns, raffles & auctions
  • Announcements & email broadcasts

2026 Annual Budget

Administration $4,800 / $7,700
Events $6,600 / $7,500
Equipment $1,700 / $5,000

$24,180

Income

$13,100

Expenses

+$11,080

Net

Management

A treasurer toolkit that volunteers can actually use

Replace the spreadsheet. Track income and expenses, manage approval workflows, monitor budgets, and chase grant deadlines — all with a full audit trail behind every transaction.

  • Income & expense tracking with receipt upload
  • Approval workflows for expenses & purchases
  • Budget tracking — planned vs actual
  • Grant tracking with milestone reminders

AGM 2026 — In Progress

1

Apologies & confirmation of quorum

2

Minutes of previous meeting

3

Treasurer's report

Live
4

Election of officers

Motion: Accept Treasurer's Report

18

For

2

Against

1

Abstain

Carried
Boards

Run proper meetings, on your phone

From agenda to signed minutes in one flow. QR attendance check-in, live quorum tracking, formal motion management, and secret ballot voting — all built for the way committees actually operate.

  • QR attendance & live quorum tracking
  • Motions, amendments & formal outcomes
  • Open & secret ballot voting
  • Auto-generated minutes & handover packs

Audit Trail

Member activated

Sarah Johnson · by Admin

2m ago

Motion carried

Treasurer's Report accepted

14m ago

Finance record added

$1,250 · Equipment · Admin

1h ago

Volunteer confirmed

Riley Brown · School Fete

3h ago

Role assigned

Treasurer · Marcus Lee

Yesterday
1 organisation 3 themes Full audit log
Administration

Secure, configurable & always compliant

Every organisation is its own secure tenant. Configure roles, permissions, and features to match how your committee works. Every important action is logged and auditable.

  • Configurable roles & granular permissions
  • Full audit trail on every key action
  • Document library & generated reports
  • Light, Standard & Dark theme — user choice

Join MembaHQ

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Takes 3 minutes. Tell us about your org and we'll set everything up.

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Australian-built & hosted
Secure & compliant
1-business-day response